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Barry McVay's FEDERAL CONTRACTS DISPATCH

DATE: April 26, 2000

FROM: Barry McVay, CPCM

SUBJECT: Federal Management Regulation (FMR); Transportation Payment and Audit

SOURCE: Federal Register, April 26, 2000, Vol. 65, No. 81, page 24567

AGENCIES: Office of Governmentwide Policy, General Services Administration (GSA)

ACTION: Final Rule

SYNOPSIS: GSA is updating, streamlining, and clarifying Federal Property Management Regulations (FPMR) Part 101-41, Transportation Documentation and Audit, and then moving it to the new Federal Management Regulation (FMR) as Part 102-118, Transportation Documentation and Audit. The FMR is replacing the FPMR, so this final rule adds a cross-reference in the FPMR to direct readers to the coverage in the FMR.

EDITOR'S NOTE: The FPMR is Chapter 101 of Title 41 of the Code of Federal Regulations (CFR). The FMR is Chapter 102 of Title 41 of the CFR.

For more on the proposed rule, see the February 22, 2000, FEDERAL CONTRACTS DISPATCH "Federal Management Regulation (FMR); Transportation Payment and Audit."

GSA is in the process of updating, reorganizing, streamlining, eliminating, and clarifying the contents of the FPMR, then transferring the contents to the Federal Management Regulations (FMR), which was established on July 21, 1999, as Chapter 102 of Title 41 of the CFR. When the transfer is complete, the FMR will contain a refined set of policies and regulatory requirements on managing property and administrative services. Non-regulatory materials (such as guidance, procedures, information and standards) will be available in separate documents, such as customer service guides, handbooks, brochures, Internet websites, and FMR bulletins.

The FMR is written in the "plain language" regulatory style. This style is directed at the reader and uses a question and answer format, active voice, shorter sentences, and pronouns such as "we", "you", and "I".

The conversion from the FPMR to the FMR will take some time, so it will occur incrementally as the regulations are rewritten. Because of this, both the FPMR and the FMR will exist concurrently, and readers will need to refer to both documents to obtain all the related material -- the same content will not appear in both regulations.

DATES: The final rule is effective April 20, 2000. However, the Administrator of General Services grants a waiver to the prepayment audit provisions for all agencies that do not have a verified audit system on April 20, 2000. This exemption will extend until October 1, 2000 or the issuance of an approved agency transportation prepayment audit plan, whichever occurs first. The purpose of this waiver is to give agencies a reasonable time to incorporate this final rule into transportation prepayment audit plans and to allow agencies to coordinate the GSA's regulations with the proper fiscal systems.

FOR FURTHER INFORMATION CONTACT: Mr. Ed Davis, Program Analyst, Transportation Management Policy Division, Office of Governmentwide Policy, General Services Administration, 202-208-7638, or e-mail to ed.davis@gsa.gov.

SUPPLEMENTAL INFORMATION: On February 22, 2000, GSA published a proposed rule that would completely revise FPMR Part 101-41 and transfer it to FMR Part 102-118. Nine agencies submitted comments and, as a result, a number of editorial changes have been made to the rule as it is finalized.

This final rule completely revises FPMR Part 101-41 and redesignates it as FMR Part 102-118. All that remains of FPMR 101-41 is Section 101-41.000, Cross-Reference to the Federal Management Regulation (FMR) (41 CFR Chapter 102, Parts 102-1 Through 102-220), which states: "For transportation payment and audit policy, see FMR Part 102-118 (41 CFR Part 102-118)."

Besides rewriting the part, GSA has made the following significant changes to the regulations:

FOR FURTHER INFORMATION CONTACT: Barry McVay at 703-451-5953 or by e-mail to BarryMcVay@FedGovContracts.com.

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