DATE: June 2, 2000
FROM: Barry McVay, CPCM
SUBJECT: Department of Transportation Adopts Department of Defense's Central Contractor Registration
SOURCE: Department of Transportation News Release, May 31, 2000
AGENCIES: Department of Transportation (DOT)
SYNOPSIS: On May 12, DOT signed an agreement which creates a partnership with the Department of Defense (DOD) to use its Central Contractor Registration (CCR), which contains information for over 166,000 contractors.
EDITOR'S NOTE: Defense FAR Supplement (DFARS) Subpart 204.73, Central Contractor Registration, contains the regulations concerning CCR. The CCR is on the Internet at http://www.ccr2000.com.
FOR FURTHER INFORMATION CONTACT: Bill Mosley, 202-366-5571. Questions regarding the CCR may be sent by e-mail to DOD's Joint Electronic Commerce Program Office (JECPO) at firstname.lastname@example.org.
SUPPLEMENTAL INFORMATION: The Debt Collection Improvement Act of 1996 requires every contractor doing business with the government to provide its Taxpayer Identification Number (TIN) and requires the government to make all contract payments by electronic funds transfer (EFT), which means contractors must provide certain technical information about their financial institutions and their accounts.
DOD developed the CCR to collect and maintain this information, and a contractor must be registered in the CCR to be eligible for award of a defense contract. Contractors input the required information into the CCR database, and they maintain that information themselves, making changes as necessary.
DOT has adopted a new financial system, and DOT has decided to use DOD's CCR for this same purpose. In addition to significantly increasing the number of EFT payments, use of the CCR will reduce the number of reports generated by contractors and the DOT resources needed to maintain its lists of contractors.
DOT finance offices will integrate the CCR data, specifically the EFT information, into their new financial system. DOT contractors not already registered in the CCR will be required to register and provide the required EFT information. Contractors may register through the Internet http://www.ccr2000.com), through a value added network (VAN), or by completing a paper registration form.
"This new system will employ a single transmission of this information rather than separately sending this data for each contract award, eliminating the barriers between procurement and finance functions," says DOT in its news release. "The system also will eliminate the need for the department to frequently update tables containing information on its vendors. Should the vendor's EFT information change at any time, modification to the vendor's data in CCR would register that change with all elements of DOT and DOD."
DOT intends to work with its finance, procurement, and contractors to makes sure the transition to the new system is seamless and will save time and money for DOT and its contractors.
EDITOR'S NOTE: To comply with the Debt Collection Improvement Act, the National Aeronautics and Space Administration (NASA) has converted to a new accounting software system which requires the assignment of a specific identification number to each contractor. NASA is proposing to require its contractors to register in the CCR so it can use the identification numbers assigned by DOD for its software system.
FOR FURTHER INFORMATION CONTACT: Barry McVay at 703-451-5953 or by e-mail to BarryMcVay@FedGovContracts.com.
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