DATE: August 9, 2000
FROM: Barry McVay, CPCM
SUBJECT: Federal Management Regulation (FMR); Records, Interagency Reports, and Forms Management Programs
SOURCE: Federal Register, August 9, 2000, Vol. 65, No. 154, page 48655
AGENCIES: Office of Governmentwide Policy, General Services Administration (GSA)
ACTION: Proposed Rule
SYNOPSIS: GSA is proposing to update, streamline, and clarify Federal Property Management Regulations (FPMR) Part 101-11, Creation, Maintenance, and Use of Records, then moving it into the new Federal Management Regulation (FMR) as Part 102-193, Creation, Maintenance, and Use of Records; Part 102-194, Standard and Optional Forms Management Program; and Part 102-195, Interagency Reports Management Program. In addition, the new FMR parts would encourage federal agencies to conduct business electronically.
EDITOR'S NOTE: The FPMR is Chapter 101 of Title 41 of the Code of Federal Regulations (CFR). The FMR is Chapter 102 of Title 41 of the CFR. Both the FPMR and the FMR are available at http://policyworks.gov/org/main/mv/fmr/index.htm.
GSA is in the process of updating, reorganizing, streamlining, simplifying, and clarifying the contents of the FPMR, then transferring the contents to the Federal Management Regulations (FMR), which was established on July 21, 1999, as Chapter 102 of Title 41 of the CFR. When the transfer is complete, the FMR will contain a refined set of policies and regulatory requirements on managing property and administrative services. Non-regulatory materials (such as guidance, procedures, information and standards) will be available in separate documents, such as customer service guides, handbooks, brochures, Internet websites, and FMR bulletins.
The FMR is written in the "plain language" regulatory style. This style is directed at the reader and uses a question and answer format, active voice, shorter sentences, and pronouns such as "we", "you", and "I".
The conversion from the FPMR to the FMR will take some time, so it will occur incrementally as the regulations are rewritten. Because of this, both the FPMR and the FMR will exist concurrently, and readers will need to refer to both documents to obtain all the related material -- the same content will not appear in both regulations.
DATES: Comments must be submitted by October 10, 2000.
FOR FURTHER INFORMATION CONTACT: Shari Kiser, Regulatory Secretariat (MVR), General Services Administration, 1800 F Street, NW, Washington, DC 20405; e-mail: RIN.3090-AG02@gsa.gov.
SUPPLEMENTAL INFORMATION: FPMR Part 101-11 is being divided into three parts, then moved to the FMR. All that would remain of FPMR 101-11 would be Section 101-11.0, Cross-Reference to the Federal Management Regulation (FMR) (41 CFR Chapter 102, Parts 102-1 Through 102-220), which would state: "For information on records, interagency reports, and standard and optional forms, see FMR Parts 102-193, 102-194, and 102-195 (41 CFR Parts 102-193, 102-194, and 102-195)."
The following would be how FPMR Part 101-11 would be divided and moved to the FMR:
|102-193.5||What does this part cover?|
|102-193.10||What are the goals of the Federal Records Management Program?|
|102-193.15||What are the records management responsibilities of the Administrator of General Services (the Administrator), the Archivist of the United States (the Archivist), and the heads of Federal agencies?|
|102-193.20||What are the specific agency responsibilities for records management?|
|102-193.25||What type of records management business process improvements should my agency strive to achieve?|
|102-194.5||What is the Standard and Optional Forms Management Program?|
|102-194.10||What is a Standard form?|
|102-194.15||What is an Optional form?|
|102-194.20||What is an electronic Standard or Optional form?|
|102-194.21||What is an automated Standard or Optional format?|
|102-194.25||What role does my agency play in the Standard and Optional Forms Management Program?|
|102-194.30||Should I create electronic Standard or Optional forms?|
|102-194.35||For what Standard or Optional forms should an electronic version not be made available?|
|102-194.40||Who should I contact about Standard and Optional forms?|
|102-195.5||What is the Interagency Reports Management Program and what is its purpose?|
|102-195.10||What is an interagency report?|
|102-195.15||What must an agency do to implement the Interagency Reports Management Program?|
|102-195.20||Are any interagency reports exempt from this program?|
FOR FURTHER INFORMATION CONTACT: Barry McVay at 703-451-5953 or by e-mail to BarryMcVay@FedGovContracts.com.
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