DATE: September 20, 2001

SUBJECT: Federal Management Regulation (FMR); Records, Interagency Reports, and Forms Management Programs

SOURCE: Federal Register, September 20, 2001, Vol. 66, No. 183, page 48357

AGENCIES: Office of Governmentwide Policy, General Services Administration (GSA)

ACTION: Final Rule

SYNOPSIS: GSA is updating, streamlining, and clarifying Federal Property Management Regulations (FPMR) Part 101-11, Creation, Maintenance, and Use of Records, then moving it into the new Federal Management Regulation (FMR) as Part 102-193, Creation, Maintenance, and Use of Records; Part 102-194, Standard and Optional Forms Management Program; and Part 102-195, Interagency Reports Management Program. In addition, the new FMR parts encourages federal agencies to conduct business electronically.

EDITOR'S NOTE: For more on the proposed rule, see the August 9, 2000, FEDERAL CONTRACTS DISPATCH "Federal Management Regulation (FMR); Records, Interagency Reports, and Forms Management Programs."

The FPMR is Chapter 101 of Title 41 of the Code of Federal Regulations (CFR). The FMR is Chapter 102 of Title 41 of the CFR. Both the FPMR and the FMR are available at http://policyworks.gov/org/main/mv/fmr/index.htm.

GSA is in the process of updating, reorganizing, streamlining, simplifying, and clarifying the contents of the FPMR, then transferring the contents to the Federal Management Regulations (FMR), which was established on July 21, 1999, as Chapter 102 of Title 41 of the CFR. When the transfer is complete, the FMR will contain a refined set of policies and regulatory requirements on managing property and administrative services. Non-regulatory materials (such as guidance, procedures, information and standards) will be available in separate documents, such as customer service guides, handbooks, brochures, Internet websites, and FMR bulletins.

The FMR is written in the "plain language" regulatory style. This style is directed at the reader and uses a question and answer format, active voice, shorter sentences, and pronouns such as "we", "you", and "I".

The conversion from the FPMR to the FMR will take some time, so it will occur incrementally as the regulations are rewritten. Because of this, both the FPMR and the FMR will exist concurrently, and readers will need to refer to both documents to obtain all the related material -- the same content will not appear in both regulations.

DATES: Comments must be submitted by October 22, 2001.

FOR FURTHER INFORMATION CONTACT: R. Stewart Randall, Strategic IT Issues Division (MKB), 202-501-4469, or e-mail: stewart.randall@gsa.gov.

SUPPLEMENTAL INFORMATION: On August 9, 2000, GSA published a proposal to remove FPMR Part 101-11, move the contents into three different FMR Parts, and revise them as follows:

Three comments were received on the proposed rule, so it is being adopted as final with minor editorial changes.

The following are the tables of content for FMR Part 102-193, 102-194, and 102-195:

FMR Part 102-193:

     102-193.5What does this part cover?
     102-193.10What are the goals of the Federal Records Management Program?
     102-193.15What are the records management responsibilities of the Administrator of General Services (the Administrator), the Archivist of the United States (the Archivist), and the heads of Federal agencies?
     102-193.20What are the specific agency responsibilities for records management?
     102-193.25What type of records management business process improvements should my agency strive to achieve?

FMR Part 102-194:

     102-194.5What is the Standard and Optional Forms Management Program?
     102-194.10What is a Standard form?
     102-194.15What is an Optional form?
     102-194.20What is an electronic Standard or Optional form?
     102-194.21What is an automated Standard or Optional format?
     102-194.25What role does my agency play in the Standard and Optional Forms Management Program?
     102-194.30Should I create electronic Standard or Optional forms?
     102-194.35For what Standard or Optional forms should an electronic version not be made available?
     102-194.40Who should I contact about Standard and Optional forms?

FMR Part 102-195:

     102-195.5What is the Interagency Reports Management Program and what is its purpose?
     102-195.10What is an interagency report?
     102-195.15What must an agency do to implement the Interagency Reports Management Program?
     102-195.20Are any interagency reports exempt from this program?

FOR FURTHER INFORMATION CONTACT: Panoptic Enterprises at 703-451-5953 or by e-mail to Panoptic@FedGovContracts.com.

Copyright 2001 by Panoptic Enterprises. All Rights Reserved.

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