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Panoptic Enterprises' FEDERAL CONTRACTS DISPATCH

DATE: September 24, 2001

SUBJECT: Federal Management Regulation (FMR); Transportation Management and Transportation Payment and Audit

SOURCE: Federal Register, September 24, 2001, Vol. 66, No. 185, page 48812

AGENCIES: Office of Governmentwide Policy, General Services Administration (GSA)

ACTION: Final Rule

SYNOPSIS: GSA is extending the retirement date of Optional Form 1103, U.S. Government Bill of Lading (GBL), and Optional Form 1203, U.S. Government Bill of Lading -- Privately Owned Personal Property (PPGBL), from September 30, 2001, until March 31, 2002.

EDITOR'S NOTE: For more on the publication of FMR Part 102-118, Transportation Payment and Audit, see the April 26, 2000, FEDERAL CONTRACTS DISPATCH "Federal Management Regulation (FMR); Federal Management Regulation (FMR); Transportation Payment and Audit."

For more on the publication of FMR Part 102-117, Transportation Management, see the October 6, 2000, FEDERAL CONTRACTS DISPATCH "Federal Management Regulation (FMR); Transportation Management."

EFFECTIVE DATE: September 21, 2001.

FOR FURTHER INFORMATION CONTACT: Elizabeth Allison, Program Analyst, Transportation Management Policy Program, Office of Governmentwide Policy, General Services Administration, 202-219-1729, or e-mail at elizabeth.allison@gsa.gov.

SUPPLEMENTAL INFORMATION: On April 26, 2000, GSA published FMR Part 102-118, replacing Federal Property Management Regulation (FPMR) Part 101-41, Transportation Documentation and Audit. Among the differences between FMR 102-118 and FPMR 101-41 was that FMR 102-118 encouraged agencies to expand their use of charge cards, commercial bills of lading, and electronic payment methods in place of the GBL, and stated that the two forms would not be authorized for domestic shipments after September 30, 2001 (though they would be available, if needed, for international and domestic overseas shipments). In the introductory material to the rule, GSA stated, "the use of electronic bills of lading and existing commercial forms are the preferred methods to decrease the need for paperwork, retention of duplicate copies, and to lessen stockpiles of archived paper files and storage space."

On October 6, 2000, GSA published FMR Part 102-117, Transportation Management, replacing FPMR Part 101-40, Transportation and Traffic Management. The new FMR Part 102-117 stated that September 30, 2001, was the deadline for the elimination of Optional Form 1103 and Optional Form 1203 for domestic freight and household goods shipments.

However, a review conducted by GSA indicated that agencies were creating a new form to replace the GBL instead of transitioning to standard business practices. GSA has decided to extend the retirement date of these two forms for six months, from September 30, 2001, to March 31, 2002, to give agencies more time to enhance electronic transportation systems currently in place and transition to the use commercial practices.

Therefore, "September 30, 2001" is removed and replaced with "March 31, 2002" in the following FMR sections:

FOR FURTHER INFORMATION CONTACT: Panoptic Enterprises at 703-451-5953 or by e-mail to Panoptic@FedGovContracts.com.

Copyright 2001 by Panoptic Enterprises. All Rights Reserved.

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