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Panoptic Enterprises' FEDERAL CONTRACTS DISPATCH

DATE: August 5, 2002

SUBJECT: Navy Acquisition Procedures Supplement (NAPS) Change 97-18, On-Line Systems Terminology

SOURCE: NAPS Change 97-18, July 30, 2002

AGENCIES: Department of the Navy

ACTION: Revisions

SYNOPSIS: The Navy is updating the NAPS to reflect the changing terminology resulting from the evolution of its on-line systems.

EDITOR'S NOTE: The NAPS is Chapter 52 of Title 48 of the Code of Federal Regulations. It is available on the Internet at http://www.abm.rda.hq.navy.mil/naps/index.html.

EFFECTIVE DATE: July 30, 2002.

SUPPLEMENTAL INFORMATION: Federal Acquisition Circular (FAC) 97-26 established "FedBizOpps" (http://www.FedBizOpps.gov) as the "governmentwide point of entry" (GPE) -- the single point of universal electronic public access to governmentwide procurement opportunities (see the May 16, 2001, FEDERAL CONTRACTS DISPATCH "Federal Acquisition Circular (FAC) 97-26, Miscellaneous Amendments"). As of October 1, 2001, acquisitions over $25,000 had to be synopsized in the GPE, and publication of synopses in the Commerce Business Daily (CBD) became optional. As a result, few agencies published their synopses in the CBD, so the CBD ceased publication on January 4, 2002 (see the December 31, 2001, FEDERAL CONTRACTS DISPATCH "Federal Business Opportunities (FedBizOpps.gov) to Replace the Commerce Business Daily (CBD)").

Most of the changes in NAPS Change 97-18 involve substituting "governmentwide point of entry (GPE)" for "Commerce Business Daily (CBD)" in the following:

The most significant change is in NAPS 5204.201, Procedures, which required all Navy activities to "post an electronic copy of each newly executed procurement instrument (contracts, purchase orders, delivery orders, contract modifications, etc.) within two working days of its execution, to the DON Electronic Document Access (EDA) website (http://www.eda.navy.mil), unless payment under the instrument will be made with the government commercial purchase card. Documents shall be posted in portable document format (.pdf). No other format is acceptable. Files shall be in a reasonable size. If practical, files should not be larger than 1Mb [megabit]." This, and the rest of NAPS 5204.201, is replaced with the following:

"DON activities shall post an electronic copy of each newly executed procurement instrument (contracts, purchase orders, delivery orders, contract modifications, etc.) within two working days of execution, to the Navy Air Force Interface (NAFI) to DOD Electronic Document Access (www.nafi.navy.mil). The preferable method of posting documents is via automated interface from the contract writing system. This posting constitutes the required distribution with respect to required copies for the Defense Finance and Accounting Service, the Defense Contract Management Agency, and the Defense Contract Audit Agency. All parts of an instrument that would have been provided to a recipient in paper should be made available electronically."

FOR FURTHER INFORMATION CONTACT: Panoptic Enterprises at 703-451-5953 or by e-mail to Panoptic@FedGovContracts.com.

Copyright 2002 by Panoptic Enterprises. All Rights Reserved.

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